Privacy Statement

The information collected by Awesome Wellness and Energy (A-W-E) on clients and suppliers is for the

sole use to do business effectively.

For this purpose A-W-E requires the following information:

Name:

Address:

Phone number:

Birth date:

Email address:

General Medical History:

Other:

Principle #1 Accountability/Privacy Officer

The Privacy Officer of Awesome Wellness and Energy (A-W-E) is Lorinda Weatherall. Their responsibilities include and are not limited to policy and procedures, privacy complains and other items as defined by the Privacy Act. www.privcom.gc.ca

Principle #2 Identify the Purpose

The above information will be gathered from my clients for the purpose of maintaining communication and sharing health information that may be of interest to them.

In the event that a client files a letter of misconduct or actions with the Canadian Reiki Association (CRA) the client’s information as well as the member’s personal information will be disclosed.

As a Vendor A-W-E will gather information via draws for the purpose of increasing it’s client base. The information collected will be for in-house use only and will not be distributed to a third party.

Principle #3 Obtain Consent

Each individual giving information will be asked to give consent in the following manner:

Fax:

Email:

Actual signature:

Implied Consent:

A client may opt-out of giving certain personal information if they choose to do so when filling out the client information sheet.

All persons who fill in ballots at a vendor’s booth during a tradeshow or wellness fair must be advised they will be added to the database list.

Principle #4 Limit Collection

Each service has it’s own requirements for information. The information that is gathered will only be what is required for that service. (i.e.: Reiki doesn’t require the gathering of general medical history, while Aromatherapy does.)

Principle #5 Limited Use, Disclosure & Retention

Personal information will be kept confidential and is limited to what A-W-E needs to know in order to provide a service. Personal information will only be disclosed in the event of a disciplinary committee hearing.

Information gathered is secured by a lockable filing cabinet located off premises.

This information is only accessible by Awesome Wellness & Energy (A-W-E)

Electronic files – stored on a computer off the premises

Controlled access is achieved by – files are located in a personal file

And deleted – is removed from computer system

Once information is no longer necessary, it will be disposed of in the following ways:

Shred – yes and sorted

Delete from specific computer systems – removed from database

Rendered anonymous – black marker through personal information

Principle #6 Be Accurate

Every effort is made to ensure accuracy of information gathered from a source.

Information is gathered in the following ways:

call client back
read it back to the client
confirm email address if it bounces back
update forms annually

Principle #7 Appropriate Safeguards

The following steps have been taken to safeguard personal information taken by A-W-E.

Locked filing cabinet? Accessible to only the Privacy officer/practitioner.
Computer password protected? Accessible to the Privacy officer/practitioner.
As information is gathered, safeguards include: when sensitive instruments are removed off premises to be placed in storage, a lockable storage device is used.
Employees of A-W-E have access to no data at this time

In the following situations

For the following purposes

Backup documents, electronic and paper are retained in the following method: A-W-E ensures that all physical and electronic files are secure. As of this date Dec 9^th, 2007 there are no employees who have access to physical or electronic files. Physical files are under lock and key, electronic files are pass worded.

Principle #8 Be Open

Awesome Wellness and Energy will display its Privacy Statement - personal information management policies and procedures are available to the public at its location of business.

Inquiries concerning the College's policies and practices for collecting, using and disclosing personal information may be directed to the Privacy Officer.

Principle #9 Give Individual Access

Clients can review information by writing a letter to Awesome Wellness and Energy Attention: Privacy Officer, stipulating that they would like to see their files. A follow-up phone call will be made to the client for them to book an appointment with the office within a 2 to 3 week period.

Principle #10 Provide Recourse

Changes to existing information on an individual may be made by:

1. Where an individual is able to successfully demonstrate that the

personal information is inaccurate or incomplete A-W-E will amend

the information (i.e., correct, or add information).

2. Where there is a dispute between the individual and A-W-E as to

the accuracy or completeness of the information, then A-W-E will

document the details of the disagreement, and will make the necessary corrections.

3. acknowledging the complaint;

review of the complaint by the Privacy Officer;

providing a written decision and reasons to the complainant; and

taking appropriate measures where the complaint is found to be justified.

Created Sunday December 9^th, 2007

Home

Disclaimer:

The remedies and therapies suggested in this website are not intended to replace existing medical treatment, or to provide a diagnosis. Please consult with your Health Care Provider before using any complementary therapy.